Privacy Policy

At Prep & Match Ltd, we care about privacy and are committed to protecting any Personal Data handled by us. All Personal Data is Processed in accordance with our obligations under applicable privacy and data protection law, including the UK retained version of Regulation (EU) 2016/679 (GDPR) and the Data Protection Act 2018.

This privacy policy explains how we collect, store, and process your personal data and the reasons for disclosure of your personal data to others when/if that may occur. In addition, information is provided on how to exercise your rights in connection with our Processing of Personal Data.

Prep & Match Ltd (company reg. no:16084163) (“Prep & Match,” “we,” “us,” “our”) is the Controller of all Personal Data listed in this Privacy Policy (the “Policy”). This means we are responsible for deciding how your personal data is used and how we keep such data safe and secure.

This policy has been last updated in December 2024.

Definitions and Interpretations

In this Privacy Policy, the following definitions apply:

“Applicable Law” refers to the legal framework governing the handling of Personal Data, including GDPR and the Data Protection Act 2018, along with guidelines from relevant authorities.

“Controller” refers to the organization that determines the purposes and methods of Processing Personal Data.

“Data Subject” denotes the individual whose Personal Data is being processed.

“GDPR” refers to the retained EU law version of the General Data Protection Regulation ((EU) 2016/679).

“Personal Data” encompasses all information relating to an identifiable individual.

“Processing” refers to operations performed on Personal Data, such as collection, storage, or modification.

“Processor” refers to an entity that processes Personal Data on behalf of the Controller.

“Cookies” are small text files placed on your device to enhance website functionality and user experience.

“User” or “You” refers to any third party accessing the Website who is not employed by Prep & Match or acting in a consultancy role related to the Website.

Scope of this Privacy Policy

This Privacy Policy pertains solely to the conduct of Prep & Match and Users in relation to our Website. It does not encompass other websites accessible from this Website.

Prep & Match is the “Data Controller”, determining the purposes and means of processing your Data.

Personal Data We Collect About You

We may collect the following types of Personal Data:

Name
Contact details, such as email addresses and telephone numbers
Information regarding legal matters and interactions with the Prep & Match AI platform

How We Collect Data

Data provided by you:

When you contact us through the Website, email, or other means.
When you register for an account to use our services.
When you interact with our services.

Data automatically collected:

Technical data such as your IP address, access dates and times, and frequency of visits.
Data collected through Cookies. For details, refer to our Cookie Policy.

Use of Your Data

We use your Data for purposes such as:

Internal record-keeping
Improving our Services

The legal basis for processing your Data includes the performance of a contract with you and legitimate business interests.

Sharing Your Data

We may share your Data with:

Employees and professional advisors for guidance.
Legal professionals for relevant services.
Third-party service providers where necessary.

Data Security

We implement technical and organizational safeguards to protect your Data:

Secured servers and encrypted storage.
Access to accounts via unique usernames and passwords.

In case of suspected misuse or data breaches, contact us immediately at Vas@prepandmatch.co.uk.

Data Retention

Your Data is retained only as long as necessary for the purposes outlined in this Privacy Policy or as required by law. When no longer needed, Data will be securely deleted, although backups may persist for legal or regulatory purposes.

Your Data Rights

You have rights regarding your Data, including:

Accessing, correcting, or deleting your Data.
Restricting or objecting to its processing.
Requesting Data portability.

To exercise these rights, contact us at Vas@prepandmatch.co.uk. If you are dissatisfied, you can escalate concerns to the Information Commissioner’s Office (ICO) at https://ico.org.uk.

External Website Links

Our Website may contain links to external websites. We are not responsible for their content or privacy policies. Always review the privacy policies of external sites before use.

Business Ownership Changes

In the event of a sale or transfer of Prep & Match, User Data relevant to the transferred business will also be transferred. The new owner will be bound by this Privacy Policy.

Cookie Usage

We use Cookies to improve Website functionality. Cookies will only be used with your consent. For details, refer to our Cookie Notice.

Policy Towards Children

Prep & Match is not intended for individuals under 18, and we do not knowingly collect data from minors. If you believe we have inadvertently collected such data, contact us to address the matter promptly.

Changes to This Privacy Policy

Prep & Match reserves the right to update this Policy. Changes will be posted on our Website, and continued use of the Website signifies acceptance of the revised terms.

For inquiries, contact us at:
Vas@prepandmatch.co.uk